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Dutch regulation for collectors, transporters, dealers or brokers of waste

Companies which collect or transport waste (industrial or hazardous) on a professional basis or which arrange for disposal or recovery of waste (industrial or hazardous) for others must be registered on the Dutch list of collectors, transporters, dealers and brokers of waste (VIHB-list). It makes no difference whether the waste is carried by road, rail or waterway. Not only Dutch companies, but also foreign companies carrying out these activities in the Netherlands should be registered on the VIHB-list.

What is a VIHB registration?

It means that the company is registered on the Dutch list of collectors, transporters, dealers and brokers of waste (VIHB-list) and published on the website of NIWO: Search VIHB-list

Validity
The VIHB registration is valid for as long as companies comply with the stipulated conditions. Companies must comply these conditions to remain registered on the VIHB list, as was the case at the start of the registration. NIWO will periodically review this. Relevant changes within the company must be reported to NIWO, such as change of owner or director, change of waste coordinator, change of legal form, etc.. If a company no longer exists, NIWO will end the registration. A registration will also be ended if the collector, transporter, dealer or broker of waste requests a cancellation, has provided incorrect data or ceases to fulfill the criteria.

For logistic brokers a registration is not required
If you are a broker regarding transportation of waste, you do not need a VIHB registration as a broker. If you only broker the transport of waste by means of hiring an outside company for the transport you won’t need a registration since the focus is on transport and not on waste. The company transporting the waste will need a VIHB registration.

Application

Application form VIHB registration

A company must fulfill the following criteria to be registered:

  • reliability - certificate of good repute;
  • professional competence - only if the activity is exclusively performed as a dealer and/or broker;

Some companies automatically fulfill the criteria. 

  1. Transport companies licensed under the Dutch Road Haulage Act automatically fulfill these criteria. They will be listed as soon as NIWO approves their application form.
     
  2. Transport companies established in other Member States (EU) and countries that belong to the European Economic Area (EEA) Agreement meet the criteria when they possess a valid community transport licence (Regulation EC No. 1072/2009 - road haulage). They must enclose with their application form a copy of the community transport licence.

In other cases companies need to comply with the criteria. They will have to enclose the following documents with their application form:

  • an extract of the registration at the Chamber of Commerce;

  • a certificate of good repute (not older than three months), issued by the competent authority in their country;

  • if activity is performed exclusively as dealer and/or broker: a certificate of professional competence on waste, issued by the competent authority in their country.

If you have questions about the application, please send an email to vihb@niwo.nl.

The Minister of Infrastructure and Environment has designated the NIWO as the authority responsible for dealing with the application for registration on the VIHB-list. 
Dutch Regulation for Collectors, Transporters, Dealers and Brokers of Waste 
Ministry of Infrastructure and Environment 

FAQ

What is a VIHB number?

This is the registration number that is assigned to a company when it is registered on the VIHB list, for example “512345VxHB”.

 

What does the abbreviation VIHB mean?

V = Transporter of waste (Dutch: V = Vervoerder)
I =  Collector of waste (Ducth: I= Inzamelaar)
H = Dealer of waste (Dutch: H= Handelaar)
B = Broker of waste (Dutch: B= Bemiddelaar) 
 

Do I have to register my company on the VIHB-list?

Companies that transport and/or collect waste (industrial or hazardous) on a professional basis, must be registered on the VIHB list. Moreover, companies that buy, sell or dispose waste (Dealer) or arrange that for someone else (Broker) need to be registered on the VIHB list as well.

Where can I find the public VIHB list? 

The VIHB list of registered transporters, collectors, dealers and brokers of waste is published on the NIWO website Search VIHB-list

For which activities do I have to submit a certificate of professional competence regarding waste?

Dealers and brokers of waste need to have a certificate of professional competence regarding waste, which is issued by the competent authority in their ‘home’ country. This certificate is only required if you are a dealer and/or broker of waste, not if the activities of your company are (also) related to the transport and/or collection of waste.

What is the validity of the registration on the VIHB-list?

Since 2018 the VIHB registration is valid for an indefinite period. Companies must comply with the stipulated conditions to remain registered on the VIHB list, as was the case at the start of the registration. NIWO will periodically review the companies which already have a registration, possibly without asking the company. Relevant changes within the company must be reported to NIWO (such as change of owner or director, change of waste coordinator, change of legal form, etc.).

For what kind of waste is a waste collection permit required? 

A waste collection permit is required for waste oil, ship waste and small hazardous waste. More information regarding this permit can be found at the following website: Besluit Inzamelen Afvalstoffen (BIA) en het aanvragen van een inzamelvergunning (in Dutch). For further questions regarding the waste collection permit, please consult the following website: Helpdesk Afvalbeheer. 

Do I need to have a Community license (Regulation EC No. 1072/2009 - road haulage) in order to get registered on the VIHB list? 

No, it is not necessary to have a Community license to receive a VIHB registration. However, you will have to fulfill the following criteria if you do not have a Community license:
•    reliability - certificate of good repute;
•    professional competence - only necessary if you are a dealer and / or broker of waste    
Moreover, you should enclose the following documents with your application form:
•    an extract of the registration of your company at the Chamber of Commerce;
•    a certificate of good repute, issued by the competent authority in your ‘home’ country. This certificate is only valid if it is not older than three months;
•    if you are a dealer and/or broker of waste, a copy of your certificate of professional competence on waste, which is issued by the competent authority in your ‘home’ country.

I already have a Community license. Do I still need to comply with all the criteria in order to get registered on the VIHB-list? 

If your company has a valid Community license, it complies with the criteria (Regulation EC No. 1072/2009 - road haulage). In this case the only documents you’ll need to enclose with the application form is a copy of the Community license, to obtain the registration on the VIHB list.

Does Germany have a similar regulation regarding waste? 

Yes, Germany has a regulation regarding waste as well. In Germany a permit for the transportation of dangerous waste is obligatory. Companies that transport, collect, sell or buy harmless waste have to report their activities to the competent authorities before the activities start (if you have a Community license, this is not required).
More information and an application form can be found at the website of the ZKS-Abfall (Zentrale Koordinierungsstelle, www.zks-abfall.de ) or send an email to support@zks-abfall.de.

Does Belgium have a similar regulation regarding waste? 

Yes, Belgium has a similar regulation regarding waste. However, the registration in Belgium is split up into 3 regions. For each region, a separate registration is required. For more information you can contact the 3 regions through the contact information below.

1. Flemish region
OVAM: Openbare Vlaamse Afvalstoffenmaatschappij
Stationsstraat 110,  B-2800 Mechelen, tel: +32 (0)15 284 284
E-mail:registratie.vervoerders@ovam.be, Website: www.ovam.be  
 
2. Walloon region
SPW : Departement du sol et des Dechets Office Wallon des Dechets, Direction de la Politique des Déchets
Avenue Prince du Liège 15 , B-5100 Namur (Jambes), tel: +32 (0)81 336 531
Website: http://environnement.wallonie.be/
E-mail: jeanyves.mercier@spw.wallonie.be

3. Brussels-Capital region
Leefmilieu Brussel
Gulledelle 100, B-1200 Brussel, tel: +32 (0)2 775 75 11
E-mail: permit_agr@leefmilieu.irisnet.be